An Archive is designed to keep your stuff back up in a file that you can take everywhere with you. Important to keep in mind that by having an Archive it doesn't set you free of an error but it’s a good way to avoid loss of information.

Step 1 – Open Outlook 2010

-          Once you Outlook is open move to step 2

Step 2 – Set up the Archive in the Account

-          Go to the File

-          Select Account Settings

-          In this window you can see different tabs, select Data File

-          Once in the Data File option, press New to generate a new Archive

-          Provided a name for the Archive

-          Select its saving location (My documents) it’s a good place

-          Close everything (Including Outlook)

-          Re-start the tool

-          You should be able to see your Archive (The name you assign to it) on the bottom section of your folder list (Left side of the application)

Step 3 – Move folders and Information

-          Move folders & emails into the archive

-          You can take this file (from its location) into another Outlook

-          Remember that the size of the File will be equal to the amount of information store

-          It doesn’t back up automatically (You can set it up)

-          Compatibility with Outlook 2010 Only